One thing I recommend is that business owners and management periodically send out a reminder that employees are not to sign ANYTHING, no matter how innocuous, without the approval of management. This includes documents that the other party says are just standard. I know many people that have been burned by a shady vendor having company employees sign something when the vendor knows the employee is not authorized. You as the company owner are left holding the bag because most of the time the dispute is in the price range where it doesn’t make sense to litigate.
So be careful and continue to reiterate to employees not to sign or “approve” anything without management or legal approval.
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